Minutes for 9/30

Sigma Alpha Iota

Agenda September 30^th 2012

“You are always wearing your letters”

I.               Call to order

a.     President Sarah Johnson calls the meeting to order at 7:00 PM

II.             President’s Report

a.     Formal Committee

                                               i.     Christine expresses interest in being on the committee.

b.     Bylaws

                                               i.     The mistake with the date on our bylaws has been taken care of.

c.     Eta Psi at NKU is making a cook book. Email recipes to: Angheat@gmail.com

d.     Still waiting to hear from Eta Psi about the tea party.

III.           Officer Reports

a.     VPM Report – Ellie

                                               i.     RECRUITMENT! Pixar – Animate your life with SAI!

1.     Baur Room

a.     Toy Story Date: Oct 2^nd, 6pm-10pm

b.     Food:

                                                                                                     i.     Potluck! Seniors: desserts, juniors: appetizers/sides, sophomores: drinks

                                                                                                   ii.     2 Bearcat pizzas from Adriatico’s: 1 cheese, 1 pepperoni

c.     Everyone bring scissors for no-sew blanket project!

2.     Formal Dinner/Suzanne’s

a.      Ratatouille Date: Oct 6^th, 6pm

                                             ii.     Shirts

1.     Write down/email Emma your shirt sizes

                                            iii.     Making invites to Formal Dinner

                                            iv.     Making Bids

1.     Friday afternoon – Sarah and Ellie

b.     VPR Report – Hannah

                                               i.     Nominations for VPR

1.     Elections will be held October 14^th to fill Hannah’s position. The candidate must have 2/3 vote from chapter to win the election.

                                             ii.     ½ Founder’s Day plans will be discussed in the near future.

c.     Treasurer’s Report - Emma

                                               i.     Current balance: $1,701.06

                                            ii.     Dues

1.     Oct 7^th deadline = Next meeting!!

                                            iii.     Emma in contact with Sue Conrad about double signatures

                                            iv.     Emma will submit the budget tonight. She will e-mail a copy for us to read.

d.     Secretary’s Report - Jalen

                                               i.     No mail.

e.     Editor’s Report – Alison

                                               i.     Yearbook due Nov. 1^st

                                             ii.     Pan Pipes publication

1.     Our feature will be due by November 15^th. This issue focuses on new music, so Alison will write about the Composers’ Concert!

f.      Sergeant-at-Arms’ Report – Katie

                                               i.     Katie reads the SAI Hazing Policy.

IV.           Committee Reports

a.     Fraternity Education Report – Katie

                                               i.     Pan in Canon

                                             ii.     So Near, So Dear

b.     Fundraising Report – Jen

                                               i.     Yogurt Vi update

1.     We made $35.24.

2.     Currito does similar fundraising events. We could try to do this in the winter (and print black and white fliers this time.)

                                            ii.     Bake Sale tomorrow!

                                          iii.     MoMus October 10^th – Everyone must bake!

1.     Set-up at 8:00. We will finalize a schedule next week.

                                            iv.     Bake-off

1.     We discuss possibilities for a bake-off event. Katie has the idea to host this event at Tribunal’s Novemberfest (date TBA) and sell raffle tickets for each cake. Everyone agrees that this is a good idea if we can get the Tribunal leaders to agree.

c.     Social Report (Tara is absent, but left us a list of points)

                                               i.     Football on October 13^th – Unofficial social event

1.     4pm @ Hannah’s

2.     Get tickets on 7^th – everyone bring laptops to the next meeting!

                                             ii.     Sarah’s social event Saturday, October 20^th – Iron’s Fruit Farm in Lebanon

1.     Open until 6pm

2.     Cincinnati Red’s Corn Maze - $7

3.     U-Pick apples, pumpkins, and squash

4.     Hayrides

                                            iii.     SAI Clothes Swap

1.     Sunday, Oct. 28^th at Alison’s

a.     Clothing swap at 3:30, then Adriatico’s for dinner at 6 before the meeting!

                                            iv.     Tara is looking into Kings Island/Halloween with Sinfonians. Group rates don’t look particularly affordable, however.

d.     Community Service Report – (Abi is absent)

                                               i.     Ronald McDonald – dates

1.     Lisa mid-March, weekend

                                             ii.     Little Sisters of the Poor – dates

1.     November

                                            iii.     Symphony ushering? Next week?

V.             Old Business        

VI.           New Business

a.     Composer Concert – Hannah, Oct 18^th

                                               i.     Budget: $120 (food $100, everything else $20)

                                             ii.     We will charge $5 for tickets

                                            iii.     Oct 1^st deadline for performers and piece

                                            iv.     Committee: Alison, Abi, Hannah, Emma, Ellie, Jen.

                                             v.     Catering/Food: Concerns about the budget lead us back to the appetizers vs. full meal question. We decide that we need to make this event worth the charge, and a full meal is best. Taking ticket sales into account, we have the money to order from Maggiano’s. Ellie will finalize the food choice by Wednesday.

                                            vi.     Decorations – Dollar store centerpieces (vases, tea lights?) lights from the closet

                                          vii.     Hannah will meet with John

b.     Commission piece

                                               i.     No response yet from Lindsay Jacob

c.     SAI Recital

                                               i.     March – talk to John

VII.         Announcements

a.     BAKE!

b.     Next meeting is a formal meeting!

VIII.       Meeting adjourned at 8:14 PM

IX.          Alison and Ellie perform for the September Musicale!