Minutes for August 24th, 2012

Click for the minutes of Friday's busy planning meeting!

Sigma Alpha Iota

Minutes for August 24^th, 2012

“You are always wearing your letters”

I.               Call to order

a.     President Sarah Johnson calls the meeting to order at 1:12 PM

II.             President’s Report

a.     (New) National President Leslie Odom Miller PDF presentation

                                               i.     Announcing the new Chairman of SAI Philanthropies, Inc., Sharon Womack Doty; and our new Regional Officer, Tracie Weigal Withrow

III.           Officer Reports

a.     VPM Report – Ellie

                                               i.     RECRUITMENT! (Budget: $400; see full shopping list below)

1.     Katie’s apt. (65 West) – Up Date: September 8, 6:00

a.     Menu: “Paradise Falls” food?

                                                                                                     i.     Food: Puppy chow (Sarah), Mac n’ cheese (Katie), Fruit/veggie tray, chocolate mik, soda (Alison)

b.     Activities: Balloon meet n’ greet, photo booth?

c.     Décor: Balloon wreath (Sarah), music from Spotify

d.     Goodie Bags: Pencils (red and white), SAI info sheet

2.     Burnett Woods – Bug’s Life Date: September 15, 11:00 (meet by CCM)

a.     Menu: ‘Dirt pudding’ and pie, (Sarah and Emma), salad, regular/veggie burgers, water

b.     Activities: Frisbee (Emma and Sarah), Twister (Ellie)

c.     Décor: Picnic table cloths,

d.     Goodie Bags: Rose stickers, SAI info sheet

3.     Hannah’s – Finding Nemo Date: Thursday, Sept. 20, 6:00

a.     Menu: Swedish fish, Goldfish, shell pasta, mocktails (blue sprite/kool-aid?)

b.     Activities: Make bracelets (cute fish beads!), Table Topics

c.     Décor: Blue streamers, blue balloons

d.     Goodie Bags: (?)

4.     Baur Room – Toy Story Date: (changed due to Renee Fleming concert; flyers should say TBA)

a.     Menu: Order pizza, then potluck: Seniors – desserts, juniors – chips, sophomores – drinks

b.     Activities: Movie, no-sew blankets

c.     Décor: Just have people bring blankets/pillows/etc. for movie viewing

d.     Goodie Bags: Quarter machine rings, info sheets

5.     Formal Dinner/Suzanne Powell’s – Ratatouille Date: Friday, Sept. 28^th, 6:00 (meet by CCM) (by invitation)

a.     Menu: Ratatouille and pasta. We should bring premade garlic bread, desserts, and mocktail supplies to Suzanne’s.

b.     Activities: Pass the rose

c.     Goodie Bags: BIDS!, roses

                                             ii.     Fliers for recruitment: Will list dates, themes, times, meeting place, blurbs about each event (Hannah)

                                            iii.     FB events: Logo from the shirt as cover photo (Don’t use the word ‘rush’)

                                            iv.     Shirts: Get shirts for both actives and new girls by formal dinner (Sept. 28^th)

                                             v.     Goodie bag crafters: Ellie, Tara, Emma

                                            vi.     Storm the Dorms: Wednesday, 6 PM! Wear SAI shirts, buttons, etc.

b.     VPR Report – Hannah

                                              i.     First official meeting of the year: Sunday, Sept. 2^nd in room 3225

c.     Treasurer’s Report - Emma

                                               i.     Current balance: $1,511.74

                                             ii.     Dues: $105 per semester

1.     Emma moves to divide payment in half per semester ($52.50 per semester or full payment up front)

2.     First payment due by October 26

3.     **We don’t want finance to be an issue, so we need to be very clear at rush events that we (Emma) are open to discussing payment plans.**

d.     Secretary’s Report - Jalen

                                               i.     Minutes on blog: Send Jalen your Google accounts! (lee3jl@mail.uc.edu)

                                             ii.     Mail? … not yet

                                            iii.     Morgan to blog about Convention?

e.     Editor’s Report - Alison

                                               i.     Showcase updates

f.      Sergeant-at-Arms’ Report - Katie

IV.           Committee Reports

a.     Fraternity Education Report – Katie

                                               i.     Song schedule in the works

b.     Fundraising Report – Jen

                                               i.     Momus – dates: Wednesday October 10^th, Thursday December 6^th (both at 8:00 PM) WE MUST BAKE!!

                                             ii.     Pancakes?

1.     Jen is opposed; enthusiasm petered out and it’s time to move away from a weekly approach. (However, Ellie has lots of Bisquick left so we should have a SAI pancake social event.)

                                            iii.     CCM Prep flower sales

1.     Dates for prep events: October 13, November 3 or 4 (TBA), November 10, December 7 and 8, possibly December 10, December 12

a.     Conflicts: November 10 – Street Scene tech week, December 7, 8 – Feast of Carols

                                            iv.     Yogurt Vi – Must plan date 4 weeks in advance. September 10 or 17? Fundraising works just like B-dubs; 15% of the profit if we give out lots of fliers.

                                             v.     Monthly bake sales/bake offs in the Atrium. First bake sale: Sept. 10^th (Same date as Yogurt Vi = more opportunity to advertise)

c.     Social Report – Tara

                                               i.     Tara has the idea that the social planner’s duties should be divided up so that we can have more social events with less stress; we should take turns hosting events and try to have one every 2 weeks. (All of this can start after recruitment)

                                             ii.     Event with Sinfonians

                                            iii.     Clothes Swap: date TBA (Alison and Tara)

                                            iv.     Crafts

                                             v.     Holiday Party: Ellie’s house – during exam week?

d.     Community Service Report – Abi

                                               i.     We should do Ronald McDonald again this year. Will work better second semester.

                                             ii.     Little Sisters of the Poor nursing home performance?

                                            iii.     Melody Mates: Mentoring program meets Monday afternoons; Hannah will send out the application

V.             Old Business        

a.     Extra Bisquick Party TBA!

VI.           New Business

a.     Composer Concert: October 18^th

                                               i.     Committee: Alison, Abi, Hannah, Emma, Ellie

                                             ii.     Décor/mood: We wear all black, attendees wear semi-formal; decorate with shimmery tablecloths, vases with single roses?

                                            iii.     Talk to PMA for composers’ contacts; set date for Call for Scores; give composers the roster of performers and leave it to them to contact/

                                            iv.     Online ticketing or e-mail reservation system? $5 presale, $8 at the door

                                             v.     Advertising: Get this outside CCM. Go to student government, get a notice on Blackboard/Crimson Record

                                            vi.     Food: Sweet, then savory, then drinks. Catering might be expensive; buy appetizers/etc. from Trader Joe’s or Kroger

b.     SAI Bold Notes – Sarah

VII.         Announcements

a.     Recitals

                                               i.     Alison: December 4, 8:30

                                             ii.     Ellie: November 27, 6:45 (Ellie needs help directing friends/family to reception afterward)

                                            iii.     Hannah: November 1, 6:45

b.     Birthdays

                                               i.     Alison: September 1

c.     Events

                                               i.     Ellie is leading a research project through UC Health; may need help with surveys, etc.

Hannah moves to close meeting at 3:23 PM J

Recruitment Shopping List by Event

1 (Up), Alison: Fruit tray, veggie tray, chocolate milk, soda, balloons

2 (Burnett Woods), Tara: Veggie burgers, burgers, salad, charcoal, juice boxes, water, plates, napkins, ice, buns, cheese, picnic table cloths

3 (Finding Nemo), Ellie, Hannah: Swedish fish, goldfish, shell pasta, sauce, blue kool-aid, sprite, veggie tray, streamers, blue balloons, beads/bracelet supplies

4 (Baur Room) Ellie, Hannah: Fabric for blankets, quarter machine rings